H
ere are the details for the exec. positions for those who are interested in running for next year's exec. team! Don't forget, elections are March 3rd! You can run for more than one position if you'd like.
President:
As president, one creates a year-long plan for the club. The most important thing as president is to make sure that everything is running smoothly. As president, one chairs the meetings and creates agendas for the general and executive meetings. He/She may coordinate one project, but will oversee all projects that are going on in the club to make sure that everything is on track and lend a hand whenever help is needed. The president is in charge of the administrative duties, such as room bookings, meeting arrangements, necessary paperwork, and any issues with SSMU. As well, the president, along with the Rotaract Liaison, deals with the District Rotaract Chair, Magued Wassef.
Vice-President:
The Vice-President assists the President in whatever is needed. If the President is absent, the Vice-President runs the meeting, creates the agenda and keeps in contact with other execs. The Vice-President essentially will organize a project or help with the organization of other projects and oversee if the President is unable to do so. It is a very flexible position.
VP Volunteering and Fundraising:
The VP Volunteering and Fundraising position is an important task within the executives team and one that requires quite a lot of work. As VP Volunteering and Fundraising, one is in charge of organizing and keeping track of all the volunteering projects occurring in the club to ensure that they do not overlap. As well, he/she will coordinate and book Samosa and/or bake sales around campus.
Treasurer:
The treasurer is in charge of the money for the club. This means keeping track of the money coming in and the money going out, collecting receipts, distributing and co-signing cheques along with the President. As well, the treasurer works on the audit that happens at the end of the fiscal year.
Secretary:
The Secretary is in charge of taking down minutes for general and exec meetings. He/She is also responsible for checking the Gmail account, responding to e-mails, and sending out the minutes after each meeting. As well, the secretary sends out any necessary reminders from the Gmail account.
VP Communications and Publications
The VP Communications and Publications is in charge of the publicity for the club. He/She, along with a committee, will create posters for all events and find ways to advertise for fundraising events, such as through newspapers, radio, internet, etc. The VP Communications and Publications is also in charge of keeping the website/blog/Facebook Page updated.
VP Membership and Social
The VP Membership and Social is in charge of recruitment and taking care of our members. He/She will come up with new and creative ways to present the Club during Discover McGill and Activities Night. As well, he/she will organize social events to keep the members entertained and enjoying their time with Rotaract.
VP Professional Development and Rotary Liaison
The VP Professional Development and Rotary Liaison is in charge of finding guest speakers for general meetings. As well, he/she is responsible for keeping in contact with our Advisor from our Sponsoring Rotary Club, the Rotary Club of Old Montreal. If possible, he/she should also be the liaison with the other local Rotary Clubs and organize time to attend each club at least once during the year. Additionally, he/she can organize for other execs and general members to attend Rotary meetings.
Rotaract Liaison
The Rotaract Liaison is responsible for communication with the District Rotaract Committee, which is made up of the District Rotaract Representative and the District Rotaract Chair, Magued Wassef. He/she will convey any information to the club hat has been sent to him/her, which often regards District Conference, District Retreat, happenings in the District, and projects going on with other Rotaract Clubs.
